Certified Public Accountants and Management Consultants (GKA) to conduct an audit of USAID’s travel card program for fiscal year (FY) 2020.
Contact: TransportationQuerystate.gov. The audit firm concluded that USAID complied with the requirements of the Government Charge Card Abuse Prevention Act of 2012 with respect to its travel card program. Additionally, the audit firm concluded that (1) the assessed risks of illegal, improper, or erroneous purchases and payments are low, (2) USAID’s internal controls for travel cards were effectively developed and implemented to prevent and detect travel card fraud, misuse, and abuse by program participants, and (3) government-issued travel card holders used the travel cards only for purchases allowed by laws and regulations, including the FTR. GKA made no recommendations and OIG requires no agency action to address the audit results. 5.5 Procurement: Source Restrictions 101 5.6 Vehicle Procurement 104 5.7 Excluded Parties and Terrorism Searches 106 5.8 International Travel Planning and Requirements 108 5.9 Travel Expenses and Reimbursement 111 5.10 Gifts to and Lobbying USG Employees 115 5.11 USAID Environmental Requirements 117 6. Monitoring and Evaluation 121Travel Rules & Regulations at NGO.
S/he makes appointments, receives and places phone calls, sends and receives E-mails and Faxes, arranges meetings. SECRETARIAL, ADMINISTRATIVE AND CLERICAL SUPPORT 60%● The Administrative Assistant maintains the supervisor’s calendar, advising of, and preparing her/ him for upcoming commitments. In this capacity, the Administrative Assistant is responsible for managing DGPS information flows, its business processes, and sponsored events ensuring that submission and approval deadlines are met so that effective development initiatives ensue, and planned proceedings occur in a successful and professional manner.1. S/he serves as the principal administrative support person for the Office Director and DGPS staff, operating independently of other positions to ensure that administrative, logistical and information technology support functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, so that other DGPS staff remain fully focused on fulfilling their various technical and advisory responsibilities.The Administrative Assistant is responsible for providing responsive customer service to internal and external partners, including Embassy and Mission staff, contractors, implementing partners (IPs), Government of Kenya (GOK) officials, USAID/Washington interlocutors, and other stakeholders. 200 pounds for the second evacuee.USAID Procurement Regulations USAID Procurement Regulations for Africa USAID Procurement Regulations for Asia USAID Procurement Regulations in Africa.The Administrative Assistant is located in USAID/Kenya and East Africa (KEA), Democracy, Governance, Peace and Security (DGPS) Office. 250 pounds for the first evacuee.
Additionally, secures any necessary RSO approvals, coordinates motor pool support and ensures all event close-out activities are accomplished in an expeditious and efficient fashion.● Supports TDYers travel logistics before they leave their home office and upon arrival to Post. Activities include market research and making reservations for use of on- and off-site venues, inviting guests, preparing welcome packets, site set-up, and ensuring availability of adequate logistics and information technology assets throughout the event. This task includes working with the event sponsor in planning and execution.
Tracks leave calendars and office coverage and keeps the Front Office apprised of the absence of the Office Director and Deputy. Inputs data into WebTA and prepares timecards for the certifying official in a timely fashion, ensuring all entries are timely and accurate. Upon travel completion assists the traveler in submitting travel voucher and settle travel claims.● Works as the timekeeper to the team responsible for keeping track of staff time and attendance, annual leave, sick-days, compensatory/travel time and overtime. Additionally, coordinates staff travel logistics both in-county and abroad with Travel Authorization (TA) preparation/approvals in E2, visa(s), motor pool, eCC clearance, tickets, and RSO travel notification.
MAIL, CORRESPONDENCE AND REPORT PROCESSING 20%● The Administrative Assistant maintains control of all correspondence for the DGPS Office, including program/project/activity files provided by CORs/AORs. Maintains record all meeting minutes.● The Administrative Assistant may be called upon to backstop the Executive Assistant in the Mission Director’s Office as needed.2. Also, ensures that the DGPS staff is well-supplied with expendable office materials, and requests resupply as needed.● Arranges weekly staff meetings and serves a recorder/notetaker for this, and other, regular and ad hoc meetings as required. Requests maintenance and/or replacements as necessary.
Usaid Travel Regulations Software As The
The incumbent maintains an electronic system to track Office actions, provides weekly reports to the supervisor, and advises staff of any upcoming reports.● S/he uses PC-based word processing, spreadsheets, and charting software as the fundamental part of his/her document management responsibilities.● The incumbent establishes and maintains files according to standards set by the Mission’s Communications and Records Office and by USAID/Washington marks correspondence and other documents for filing, and files them accordingly.● Reviews all correspondence in advance of the supervisor’s signature, corrects errors by drafters and edits correspondence, and assures that documents meet the requirements posed by incoming correspondence to which it pertains. S/he distributes internal policies and procedures and, as necessary, maintains a record of when staff received notice of new policies and/or procedures.● The Administrative Assistant manages DGPS’s official documents and files related to development programs, personnel and administrative issues, along with other logistical and support matters. S/he drafts non-technical responses to routine correspondence and letters in English and, as necessary, in Kiswahili, for the supervisor’s review and signature.● The incumbent manages the DGPS training plan, schedule of annual performance evaluations, and calendar of other cyclical and periodic reports (e.g., Operational Plan, Performance Plan and Review, Contractor Reporting Performance Assessment Reporting System (CPARS), etc.)● S/he maintains and updates Office Handbooks and other documents, such as visitors’ lists, welcome packets, contact lists, telephone listings, personnel rosters, leave calendars, etc., as necessary.● S/he reviews outgoing mail for the correct format, address, routing, attachments, etc., prior to dispatch.
Usaid Travel Regulations Full Supervision Of
Available Guidelines: In addition to oral and written instructions from the supervisor, guidelines include Agency Notices and policies, USAID Mission Orders, USG Regulations, and other guidance and directives from the Automated Directives System (ADS) (specifically ADS Series 500 chapters and ADS 109, Ethics and Standards of Conduct) USAID Fact Sheets, E-mails, and other sources. Supervision Exercised: Full supervision of other USAID staff is not contemplated. Work is normally reviewed in terms of results achieved and in meeting Office objectives. S/he independently plans and carries out assignments and is responsible for the accuracy of her/his personal work. Most work derives from normal Office operations, but special activities may be assigned at any time.
Prior Work Experience: A minimum of three years of progressively responsible work experience in a professional setting, which includes one year of employment at an international or development-related organization or office is required. Junior college or community college diploma, is required. Education: At least two or more years of post-secondary education in Business Administration, Communications, English, Secretarial Studies or related field, equivalent to a U.S. If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful. Only short-listed applicants will be contacted.
Language Proficiency: Fluency (Level IV, speaking, reading and writing ability) in English and Kiswahili is required. Additional training in-country may be provided from time to time, depending on work demands, course offerings, availability, and funds. Mandatory trainings will include the Introduction to Program Cycle (IPC) and Records Management.
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